Event Planning

Event Services is responsible for coordinating the use of all university facilities. All requests for the use of university facilities must be submitted to Event Services, except department requests for academic classes. Event Services will review applications for facility usage, and within the context of the University’s mission, policies, and procedures, reserves the right to grant or deny requests.

All events are subject to the following:

  • state and federal laws,
  • Fort Valley State University’s rules, regulations, and policies,
  • and guidelines of the Event Services Office.

The person requesting the facilities and services must ensure that the event and patrons are in compliance with all applicable requirements.

Event Services maintains the right to cancel, without advance notice, any event not in compliance with these regulations. Further, FVSU reserves the right to revoke the event already in progress if there is a material omission.

  • The consumption and/or possession of alcoholic beverages on University premises in conjunction with events organized through the Event Services Office is prohibited.

  • Animals, other than those trained to assist the disabled, are not permitted in University facilities.

  • All organizations are required to return the room to its original condition before departing. The space should be free and clear of all trash and debris, and all decorative materials removed. If the custodial staff removes decorations and/or provides additional cleaning, a minimum charge of $25 will result (see Special Service Fees).

    • All individuals using University facilities are expected to take reasonable steps to ensure proper care of the buildings and equipment. Accidental damage, repair, and replacement costs are the responsibility of the sponsoring organization. Intentional misuse, vandalism, defacing and/or destruction of University facilities, and/or equipment will result in proper legal action that may include replacement costs.
    • Property of Fort Valley State University (i.e. furniture, paintings, sculptures, displays, flags, etc.) may not be moved or removed from the facility without approval.
  • Confer with the Event Services staff regarding decorations best suited for use within the
    facility, such as tape, staples, tacks, nails, pins, or hooks.

    • Decorations and displays that require flame, sand, or water may be used only when furnished by the FVSU Catering Department.
    • Users may not use glitter, confetti, or water filled items.
    • Decorations that might pose a fire hazard will not be used.
    • Extension cords will not be used to provide power unless approved by the University.
    • All decorations and materials must be removed by the sponsoring organization immediately following the event. Failure to do so will result in the items being discarded.

    The client will be billed for any damage to surfaces and/or any excessive cleaning requirements (see Special Service Fees).

  • Only registered student organizations may request permission to set up donation sites for items such as money, canned goods, clothes, etc. in University facilities. Please refer to the FVSU Student Handbook for guidelines on conducting fundraisers/raffles.

  • Use or possession of any illegal drug is strictly prohibited.

  • Equipment (audio-visual, tables, chairs, easels, super cooker, etc.) will be placed in reserved spaces at the request of the individual or group reserving the space. Equipment will remain in the reserved space for the duration of the event and shall not be removed or transported from University property.

  • In the case of an evacuation, individuals are to comply with the Director of Campus Police at all times. Facility users will be notified of an emergency or threat to safety by an alarm, the building staff, or FVSU Police Department. If necessary, the facility will be evacuated in a calm and orderly fashion. In case of evacuation, all persons are to remain outside the building until they are instructed to return by the building staff or FVSU Public Safety. Use the stairs, not the elevator, in evacuation situations.

  • Wildcat Ticket Office is the central outlet for information about athletic tickets and cultural events on the campus of Fort Valley State University.

    Hours: Regular 8:00 a.m. to 5:00 p.m. Monday through Friday.

    Address:
    Fort Valley State University
    1005 State University Drive
    C.V. Troup Administration Building, Room 230
    Fort Valley, GA 31030

    Phone: 478-825-6433
    Fax: 478-825-6929
    Email: eCashier@fvsu.edu

  • Usage

    The Public Service Center’s conference and training center provides state-of-the-art technology for training, seminars, conferences or meetings.

    With more than 1,600 square feet of space including an in-focus projector, electronic screen, Smartboard, free Wi-Fi, local telephone service, copying and faxing capabilities, the dedicated staff of the Center can help make the event a guaranteed success in either the Peach Room, Executive Board Room, or Technology Laboratory. Contact us for availability and cost.

    FVSU Facility Use Form

    Peach Room

    The Peach Room can comfortably accommodate attendees for trainings, seminars, conferences, meetings and other special events. A private restroom accommodation and joint access to the fully equipped kitchen area is provided for a more intimate or formal space. This room may also be used in conjunction with the Executive Board Room as the spacing is perfect for setup of catering.

    Additional amenities include availability of a mounted LCD Projector, automated projector screen and Smartboard for presentations. This room can accommodate up to 30 people.

    Executive Board Room

    Our board room is every executive’s dream come true. Designed to support the shared usage of the University and fill the community’s need for a professionally furnished space to hold meetings, trainings, and other executive needs. The room is equipped with a Smartboard, television that allows for laptop hookup for image, audio and networking capabilities. This room can accommodate up to 8 people.

    Technology Laboratory

    The wireless laboratory offers clients access to state-of-the-art technology, the latest business software and free internet access. The laboratory is equipped with 10 workstations, a laser printer, and television with optional DVD and CDR hook-up.

 
1005 State University Drive • Fort Valley, GA 31030 • 478-827-FVSU
 

Map   •   Accreditation • EEO/AA • Title IX   •   Ethics Hotline   •   Privacy Statement   •   OIRPE