HR Bulletins

Timecard Approval

Timecard approval for the first December biweekly payroll is due Friday, December 4.

Timecards for the second December biweekly payroll and monthly payroll are due Wednesday, December 9.

The second biweekly pay date will be Thursday, December 24. The pay date for ALL monthly employees is Friday, December 18. 

Please ensure you adhere to all deadlines.

12 Ways to Have a Healthy Holiday Season

Take steps to keep you and your loved ones safe and healthy.snowman-hrbulletin

Brighten the holidays by making your health and safety a priority. Take steps to keep you and your loved ones safe and healthy—and ready to enjoy the holidays.

  1. Wash hands often to help prevent the spread of germs. It’s flu season. Wash your hands with soap and clean running water for at least 20 seconds.
  2. Manage stress. Give yourself a break if you feel stressed out, overwhelmed, and out of control. Some of the best ways to manage stress are to find support, connect socially, and get plenty of sleep.
  3. Don’t drink and drive or let others drink and drive. Whenever anyone drives drunk, they put everyone on the road in danger. Choose not to drink and drive and help others do the same.
  4. Bundle up to stay dry and warm. Wear appropriate outdoor clothing: light, warm layers, gloves, hats, scarves, and waterproof boots. At home, work, and on the road, be prepared and prevent injuries too.
  5. Be smoke-free. Avoid smoking and secondhand smoke. Smokers have greater health risks because of their tobacco use, but nonsmokers also are at risk when exposed to tobacco smoke.
  6. Fasten seat belts while driving or riding in a motor vehicle. Always buckle your children in the car using a child safety seat, booster seat, or seat belt according to their height, weight, and age. Buckle up every time, no matter how short the trip and encourage passengers to do the same.
  7. Get exams and screenings. Ask your health care provider what exams you need and when to get them. Update your personal and family history. Get insurance from the Health Insurance Marketplace if you are not insured.
  8. Get your vaccinations, which help prevent various diseases and save lives. Everyone 6 months and older should get a flu vaccine each year. Besides the flu vaccine, adults should get other vaccines too.
  9. Monitor children. Keep potentially dangerous toys, food, drinks, household items, and other objects out of children’s reach. Protect them from drowning, burns, falls, and other potential accidents.
  10. Practice fire safety. Most residential fires occur during the winter months, so don’t leave fireplaces, space heaters, food cooking on stoves, or candles unattended. Have an emergency plan and practice it regularly.
  11. Prepare food safely. Remember these simple steps: Wash hands and surfaces often, avoid cross-contamination, and cook foods to proper temperatures and refrigerate them promptly.
  12. Eat healthy, stay active. Eat fruits and vegetables, which pack nutrients and help lower the risk for certain diseases. Limit your portion sizes and foods high in fat, salt, and sugar. Also, be active for at least 2 1/2 hours a week and help kids and teens be active for at least 1 hour a day.

Be inspired to stay in the spirit of good health! Listen to The 12 Ways to Health  Holiday Song or a holiday health podcast.

Healthy Eating for the Holidays Webinar – December 9


The Board of Regents of the University System of Georgia (USG) and Blue Cross & Blue Shield of Georgia are partnering to bring you the latest in a series of well-being related webinars. These online seminars are designed to empower the well-being of all USG employees and their families to assist them in making healthier lifestyle choices.

Healthy Eating for the Holidays

December 9, 2015

11:30 AM EST

Duration: 1 hour

This month’s topic is Healthy Eating for the Holidays, where we’ll discuss what you can do to avoid weight gain during the holiday season. You will learn how to cut calories from prepared recipes and how to cope with food-focused parties. We will also discuss how exercise can assist in controlling weight and stress.

We hope you’ll join us! 

Use this link to access the webcast:


Holiday Pet Safety Tips


  1. Holiday Decorations: Tinsel and bright holiday balls can be interesting to your pet. Cats are known to consume tinsel, which can cause an intestinal blockage and requires surgery. Keep your curious pet in mind when decorating your home.
  2. Holiday Plants bring beauty to your home decor but dangerous for your pet. Did you know some holiday plants are poisonous to pets? 5 Holiday Plants to avoid: Poinsettias, Mistletoe, Holly, Amaryllis, and Pine Needles.
  3. Holiday Lights, Glowing & Scented Candles: Twinkling and colorful lights can be appealing to pets. Make sure to unplugged the light when not home. Also, many pets are often tempted to chew electrical cords. For precautions, always check your holiday lights for frayed wires, cracked or loose bulbs.
    Candles helps set the holiday mood but poses dangers to your pets. Make sure to place lighted candles on a hard to reach spot. As an alternative, you can use a battery operated candle.
  4. Holiday Ribbons: It’s cute to use it as a decorative Holiday collar but it can cause your pet to choke. Ribbons can be intriguing, be extra careful as pets can potentially ingest it.
  5. Holiday Food: Keep harmful holiday food out of reach from your pet. Holiday candies and chocolates are dangerous to your pet’s health. Also, many find it difficult to resist treating their pets with table scraps. Below is an info graphic from Petco, illustrating what’s safe and what’s not safe to feed your pets.


Be a vigilant pet parent in keeping your pet safe and healthy this holiday season.
Immediately consult emergency vet care, if you suspect that your pet has ingested something potentially harmful.

2015 Holiday Calendar

Attached is the 2015 Holiday Calendar, please note the university closure dates and mandatory use of annual (vacation) leave dates.  Essential personnel that are actually working on the mandatory leave dates are notrequired to use annual leave for hours worked.  Supervisors of essential personnel working those dates must communicate the hours worked to Teresa Blasingame, payroll director.


Our Skillsoft Skillport site has been updated to the latest version, 8.0.  The site has a fresh new look!  Help us create a culture of learning by taking advantage of this awesome professional development resource.  To access Skillsoft, please visit: For your login credentials, please email Tricia Addison,  


Effective July 1, 2015, all full-time, non-temporary employees who work at least 40 hours per week became eligible for a new type of leave available for use.  House Bill 313 was signed into law this year and provides eligible employees with up to eight paid hours of Education Support Leave per calendar year. Eligible employees are able to request to use the Education Support Leave to participate in activities related to student achievement and academic support that promote education in Georgia.  This leave is available to all eligible employees, both parents of students and non-parents, and may be considered for activities supporting public, private, and home school achievement. Activities that promote education in Georgia may include, but are not limited to, some of the following:

  • Attend Parent/Teacher conferences
  • Participate in classroom activities, such as reading to a class or presenting on career day
  • Tutor students without receiving compensation
  • Proctor examinations
  • Attend award and recognition ceremonies or graduation exercises
  • Participate in field day activities or field trips
  • Attend open house functions

For questions regarding this benefit, please contact Tricia Addison,, or x6301.  An approved policy is forthcoming!

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