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The agenda of a typical ITSC meeting will include the following items:

1. Review major projects in flight and discuss concerns (i.e. status and issues).
2. Review and set disposition for new project proposals (i.e. approve, decline, or defer).
3. Review any changes in IT/business capacity.
4. Review the project priority list to consider adjustments.
5. Review and approve new or existing policies
6. Review IT Strategic Planning

Members of the ITSC include:

• Mr. Del Kimbrough - Chair
• Mr. Kevin Howard - Vice-Chair
• Dr. Anna Holloway - Dean of College of Graduate Studies & Extended Education
• Dr. Keith Murphy - Dean of Arts and Sciences
• Dr. Jean Wacaster - Dean of Education
• Dr. Govindarajan Kannan - Dean of Agriculture
• Professor Bobby Dickey - Department Chair for Fine Arts
• Mr. Randy Simon - Director of Facilities & Planning
• Mr. Ed Boston – Director, Pettigrew Center
• Mr. Wallace Keese – Director of Campus Life

All permanent members of the ITSC should be very familiar with the IT department’s policies,
procedures and practices. As well, all permanent members should have the authority to make
decisions and take actions on behalf of the business unit they represent.

If any member is unable to attend the majority of ITSC meetings, then the committee chair will
designate a replacement. If the ITSC chair is unable to attend the majority of ITSC meetings, then
the committee itself will designate a replacement.

• The ITSC will be chaired by Mr. Del Kimbrough.
• The ITSC shall meet on a monthly basis. These meetings will be scheduled by the ITSC chair or designated proxy.
• All proposals must follow a specific business case methodology as mandated by the ITSC. This methodology includes clear definitions of business measures and benchmarks of progress, namely a cost/benefit analysis and clear calculation of Return on Investment (ROI).
• Electronic copies of all proposals must be submitted to the ITSC chair by the sponsoring business unit at least 5 business days in advance of the ITSC meeting.
• Copies of all project proposals to be reviewed by the ITSC will be sent by the committee chair to the rest of the committee members at least 3 business days in advance of the meeting.
• The committee shall review all proposals for IT investment meeting the following criteria:
  • With projected capital costs over $3,000.
  • Integration with any existing applications (i.e. Banner).
  • The CIO has the discretion to take any items before the committee that are under the $3,000 amount.

  This includes proposals from within the IT department as well as proposals from other departments that have a significant IT component.

• All proposals must be formally presented in person to the ITSC by the business unit which will act as the sponsor for the proposed project throughout its lifecycle.
• All proposals must be reviewed and approved for technological merit by the IT department.
• Approval for all projects will be reached through a consensus vote of the ITSC. The vote will be administered by the ITSC chair. Each member of the committee shall be entitled to one vote.
• ITSC has the authority to reject any proposal which it deems not to have made a sufficient business case or which does not significantly contribute to the strategic goals of Fort Valley State University.
• At each meeting, the committee will receive progress reports on all previously approved proposals. The ITSC can recommend the termination of any project which is not meeting its projected goals.
• Each quarter, the ITSC will provide the Cabinet with a report that reviews project progress for the previous fiscal quarter and set a priority list of projects for the coming
  fiscal quarter.