HR Bulletin


FVSU Volunteer Agreement Forms

Fort Valley State University’s Volunteer Agreement is new and improved. The new version supersedes and replaces any previous versions. All volunteers must complete a Volunteer Agreement form. 

To access the new Volunteer Agreement, click here.

Fort Valley State University reserves the unilateral right to terminate an individual’s volunteer efforts and/or agreement for any or no reason at all.

For questions, please contact the FVSU Office of Human Resources, (478) 825-6301.

May Wellness Updates
The flyer links below include articles about asthma and allergies, National Women’s Health Week, a Recipe of the Month, a Healthy Hint and helpful Sun Protection tips.  Please take a moment to check them out!

TRS/ORP Employer and Employee Contribution Rates

Teachers Retirement System
As you are aware, the Teachers Retirement System (TRS) determines employee and employer contribution rates one year prior to their effective date. The TRS, a defined benefit plan, operates on a fiscal year cycle (July 1 – June 30).

Please note TRS rates remain unchanged for Fiscal Year 2017.

FISCAL YEAR 2017 -TRS Contribution Rates
  • Employer Contribution Rate 14.27%
  • Employee Contribution Rate 6.00%
Optional Retirement Plan

The contribution rates for the Optional Retirement Plan (ORP) will remain the same for the remainder of the 2016 calendar year. The ORP employer contribution rate will remain at 9.24% and the employee contribution rate will remain at 6%.

CALENDAR YEAR 2016 – ORP Contribution Rates
  • Employer Contribution Rate 9.24%
  • Employee Contribution Rate 6.00%

Updated University System of Georgia Policies
Please note, the Board of Regents of the University System of Georgia has updated the following policies:

To access the policy updates, click this link:

Fort Valley State University’s Volunteer Agreement
The University’s Volunteer agreement has been updated.  The new version supersedes and replaces any previous versions.  Previous versions of the agreement will no longer be accepted.

To access the new Volunteer Agreement,

Summer Employment Guidelines
Please review the 2016 Summer Employment Guidelines, the summer employment period is May 10, 2016 through August 14, 2016.  As with all hiring, no one is to begin working without approval from the Office of Human Resources, regardless of the start date on the PAN.  Please contact Employment Manager, LaRue Harden, at 478-825-6301 or hardenl@fvsu.edufor further information or clarification.


In a TRS meeting held January 27, 2016, the Board of Trustees voted to adopt Administrative Rule 513-5-1-.63 entitled “Public Comment at Meetings” under the authority of O.C.G.A. § 47-3-26(b). This new rule outlines the procedure for the public to address the TRS Board of Trustees.
Please take a moment to read the proposed adoption, available here.


Fort Valley State University employees must comply with USG BOR Policy 8.2.15 Outside Activities.  The policy can be found at  For all activities, except single-occasion activities, the employee shall report in writing through official channels the proposed arrangements and secure the approval of the president or his/her designee prior to engaging in the activities. Such activities include consulting, teaching, speaking, and participating in business or service enterprises. Please note that this is an annual requirement. 

The Request to Engage in Outside Activities Form should be completed and routed to your supervisor for approval.


To supplement work-life balance options for Fort Valley State University employees, each full-time, non-temporary employee of the university shall be eligible for up to eight hours of paid leave per calendar year to participate in activities related to student achievement and academic support that promote education in this state.  Education support leave will be available to all eligible employees, both parents of students and non-parents, and may be considered for activities supporting public, private and home school activities.  Activities can range from early care and learning through higher education.

 Each employee must receive prior approval from his or her supervisor for education support leave activities and submit a leave request in ADP.  FVSU reserves the discretion to require written authorization from a school administrator, teacher or other official prior to approval.  FVSU maintains discretion to approve or deny requests for education support leave based on operational needs, or other reasons, such as conduct, attendance or unsatisfactory work performance. 

Activities that promote education in Georgia may include, but are not limited to, some of the following:

  • Attend Parent/Teacher conferences
  • Participate in classroom activities, such as reading to a class or presenting on career day
  • Tutor students without receiving compensation
  • Proctor examinations
  • Attend award and recognition ceremonies or graduation exercises
  • Participate in field day activities or field trips
  • Attend open house functions

For details, click here to read the proposed policy.


The SACS Accreditation Statement and EEO Disclaimer must be included on all external, printed items that:

  • Solicits employment
  • Recruits students
  • Solicits participation in an FVSU program, service or event

This includes flyers, posters, programs, postcards, schedules, catalogs, brochures, etc. Please remember: Even if you are producing your own printed piece, it must still be approved by Pamela Berry-Johnson, Marketing and Communications director. Please send a proof to for approval.

These statements can be in a type size as small as 6 pt. You may use a narrow font (such as Arial Narrow).

If you have questions, please call Marketing and Communications, (478) 825-6319.


Fort Valley State University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award baccalaureate, master’s and educational specialist degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of Fort Valley State University.


Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability or marital or veteran status.

 2016 Payroll Calendar

Click Here

Team Georgia Discounts

Remember to visit the Team Georgia’s discount page at to check out discounts on attractions, technology, travel, and more available to State of Georgia employees!

2016 Holiday Schedule

The approved 2016 Fort Valley State University Holiday Schedule is available. Click here.


Our Skillsoft Skillport site has been updated to the latest version, 8.0.  The site has a fresh new look!  Help us create a culture of learning by taking advantage of this awesome professional development resource.  To access Skillsoft, please visit:

For your login credentials, please email Tricia Addison,


It is imperative that ALL non-benefits eligible employees record ALL hours worked in ADP/eTIME.  Failure to do so will result in disciplinary action on the part of the employee and the supervisor.

 BOR Policy Changes

The Board of Regents (BOR) of the University System of Georgia (USG) met on October 13 – 14, 2015 at Kennesaw State University.   During this meeting, changes were made to the following BOR policies:

Academic Affairs

  • Board Policy 3.3.1 Core Curriculum 
  • Board Policy Transfer degrees 
  • Board Policy Career Degrees

Personnel & Benefits

  • Board Policy Definition of a USG Retiree/Eligibility for Retirement

Real Estate and Facilities

  • Board Policy 9.12.7 Campus Security and Police

Click here to see updates for each policy and also provides the effective date and helpful information regarding each policy change.


  • 45-10-23.  Full-time employees prohibited from transacting business with own state agency; exception to prohibition for Board of Regents employees

(a) It shall be unlawful for any full-time employee, for himself or on behalf of any business, or for any business in which such employee or member of his family has a substantial interest to transact any business with the agency by which such employee is employed; provided, however, that neither this Code section nor any other provision of law shall prevent full-time employees of the Board of Regents of the University System of Georgia from serving as members of the governing boards of private, nonprofit, educational, athletic, or research related foundations and associations which are organized for the purpose of supporting institutions of higher education in this state and which in furtherance of this purpose may transact business with such institutions or with the Board of Regents of the University System of Georgia.

(b) Any person who knowingly violates subsection (1) of this Code section shall be subject to the penalties provided for in Code Section 45-10-28.


Same Level Fall Prevention

Falls, slips, trips made up 22% of the workers’ compensation injuries in Fiscal Year 2015.  Of those, the most frequently occurring were “falls on the same level.”  “Falls on the same level” comprised 12 – 13% of all injuries. These injuries cost the State of Georgia just under $3 million with another $5 million in potential future costs.  For the complete bulletin, click here.

Fort Valley State University Non-Retaliation/Non-Retribution Policy

Please peruse the Non-Retaliation/Non-Retribution Policy, accessible here, and adhere accordingly.


It is strictly prohibited to allow an individual to begin working, INCLUDING STUDENTS, in any capacity at Fort Valley State University without approval of the Office of Human Resources.  Failure to adhere will result in disciplinary action up to and possibly including termination.


Click here for a chart containing the Maximum Part-time hours a TRS retiree can work each month during the FY 2016 fiscal year.  Please ensure that your rehired retiree employee adheres to these hours.  Failure to do so may result in jeopardize his/her TRS benefits.


Graduate student workers are permitted to work up to 25 hours per week, all other student workers are permitted to work up to 19 hours per week.


Sick leave may be granted at the discretion of the institution and upon approval by the supervisor for an employee’s absence for any of the following reasons:

  1. Illness or injury of the employee;
  2. Medical and dental treatment or consultation;
  3. Quarantine due to a contagious illness in the employee’s household; or
  4. Illness, injury, or death in the employee’s immediate family requiring the employee’s presence.

Paid sick leave shall not be used until it is accrued.

If sick leave is claimed for a continuous period in excess of one week, a physician’s statement is required to permit further claim of sick leave rights by the employee-patient.  A period of incapacity of more than three (3) consecutive calendar days may trigger the need for FMLA.  For more information, please reference these University System of Georgia policies:


Regular full-time and regular part-time employees may use accrued sick leave to attend an immediate family member’s funeral.  Three days is the maximum amount of sick leave authorized for this purpose.  Annual leave or leave without pay may be used for additional time.  Immediate family includes spouse, parent, parent-in-law, brother, sister, child, stepchild, son-in-law, daughter-in-law, grandparent, grandchild, foster parent, or legal guardian. Employees who work less than half time may be excused for the above purpose but are not eligible for paid time off since they do not accrue sick leave.


University employees with veteran status may voluntary self-disclose this information using the attached Employee Data Form.  Please note, this is strictly voluntary.


A Record of Matriculation form must be completed by any employee enrolled in a course at Fort Valley State University. Click here to download form.


For more details, contact the Office of Human Resources.

Tricia A. Addison, MBA, SPHR, SHRM-SCP

Chief Human Resources Officer

Fort Valley State University

1005 State University Drive

Fort Valley, GA 31030

478.825.6301 (Office)

478-825-6115 (Fax)