Institutional Data Management Roles

These data management roles help us manage responsibility and authority regarding institutional data.

Role Overview of Responsibilities
  • Identifies and appoints Data Trustees
  • Holds Data Trustees Accountable
  • Cabinet-level personnel with overall responsibility for data in their area
  • Ensure data is accessed and used consistent with mission of office and organization
  • Appoint data stewards in each functional area
  • Participate in Data Gov. Committee
  • Communicate unresolved concerns about data to owner
  • Personnel who have more day-to-day responsibility for data in their area:
  • Recommend policies to data trustees and establish procedures and guidelines for data in their area
  • Advisors to trustees
  • Management responsibilities for data administration issues
  • Associate stewards may be helpful
  • Develop data definitions and ensure standards are in place and met
  • Classify data and communicate designation to necessary people
  • Collaborate on and document data access authorization procedures
  • Collaborate to identify and resolve issues around data elements that cross units
  • Participate in Functional Data Gov. Committee
  • Communicate concerns about data to the trustee
Data User
  • Know the security classifications of the data in use
  • Follow security policies when sending, saving, or deleting data
  • Create copies of data only by permission of the custodian or owner
  • Understand up-stream and down-stream implications of creating a variant of a conformed business term for local use
  • NOTE: these apply to both Super Users (create reports and analyze data) and Casual Users (consume data reports or use dashboards)