Project Request Form

Our services are free to FVSU offices and departments, and we encourage you to work with us to produce high-quality print and electronic promotional materials to serve your needs.

If you’re looking for resources, or simply have questions about the brand or our services, call 478-825-6319 or visit the C.V. Troup Administration Building, rooms 138 or 140.

A Step-by-Step Process

Fill out and submit the form below to begin the project development process. You’ll receive an automated thank you response once you submit the form.

Our staff will contact you to let you know we’ve received your request and, if necessary, to schedule a meeting to discuss your project.

  • Discuss the scope of work, timing, and deadlines (production schedule), budget and any other details with the Office of Marketing and Communications team working on your project.
  • We will advise you on how best to complete your project.
  • Together, we’ll review processes and expectations for the project.
  • If your project doesn’t involve a scope of work agreement, we’ll produce a production schedule for you to review and approve at this point.
  • After the first consultation, we’ll send you a scope of work agreement that outlines everything discussed and agreed upon during the consultation.
  • The agreement includes a production schedule (listing all key dates), which we’ll enter into our project management system. Keep this production schedule for your reference.
  • Please sign and return the agreement to us; we’ll move forward with your project once we’ve received it.
  • We’ll schedule a meeting with you to present a creative brief, which includes a concept(s), a storyboard and objectives/goals for the publication.
  • We’ll move forward with your project once you have signed your approval of the creative brief
  • Copy editing and/or writing, design and layout will begin, following the steps outlined in the production schedule. You are responsible for verifying the accuracy of the content; our staff will edit for University style, punctuation and grammar. We will make suggestions to add value to your project, but you are ultimately responsible for the content and its effectiveness. Copy changes and wordsmithing should occur at this stage and should be avoided once the project is in design.
  • You’ll receive a weekly status report from our office; it provides updates and highlights the next steps in the production schedule.
  • You’ll receive proofs of your publication at the appropriate points in the production schedule. A tracking sheet will accompany the proof. This lists deadlines for each phase of the project, assists us in keeping your publication to the production schedule and flags any problems if the schedule slips. Copy changes should take place prior to the final proof. If additional changes are requested in the final-proof stage, it may delay delivery of your project. Please initial the tracking sheet once you have reviewed your proofs.
  • Note that significant changes should be made before the proofing stage. Making major changes when we have already arrived at the proofing stage costs time and money.
  • After you have reviewed and approved the final proof and we have done the same, the publication will be released to the printer. Note that while our concept development, project management, writing/editing and design services are free, you are responsible for any external costs, including printing.
  • Please note the approximate time needed to complete respective projects:

    • Email blasts/ Social media requests/ material review- allow at least one week
    • Event Promotion requests - allow at least 4-6 weeks for proper promotion. We'll work with you to develop a marketing plan.
    • Graphic design - allow at least 4-6 weeks (the will allow 2 weeks for design and 2 weeks for your promotion needs)
    • Website updates and social media - allow at least 2-3 weeks
    • Photography - please schedule at least 2 weeks in advance
    Due to the number of requests, all Project Request Forms will be handled on a first-come, first-served basis. Some projects may be considered early in the event of an emergency situation.


  • List the who, what, why, where and how of the project.


  • Drop files here or
    Accepted file types: docx, excel, ppt, jpg, png, pdf.

  • Date Format: MM slash DD slash YYYY






  • By submitting this request form, you agree to:

    • complete any necessary copy; the Office of Marketing and Communications cannot write or rewrite your copy
    • recognize that the Office of Marketing and Communications will not fact-check your document; you assume responsibility for the factual accuracy of all information contained within
    • carefully proofread your document during the production process; as the client, you are responsible for proofing and reading the copy, and you share responsibility for the quality of the final product with the Office of Marketing and Communications
    • ensure that the finished product will adhere to the University's graphics and editorial standards. The Office of Marketing and Communications staff will edit your document for overall wording, style, and grammar. Unless otherwise discussed, the edits provided must appear in the final document.

Fort Valley State University